Undestanding the Opportunity Module

This tutorial provides step-by-step guidance for using the Opportunity Module in Business Compass. You will learn how to create, evaluate, and prioritize business opportunities, using the Procure to Pay (P2P) use case for context.

In this tutorial, you will learn how to:

• Understand user roles and permission levels
• Create both quick and detailed opportunities
• Customize your opportunity workspace
• Score and prioritize opportunities using strategic criteria
• Perform ROI analysis using financial and operational data
• Track opportunity status through lifecycle stages
• Link opportunities directly to process activities

1. Overview

The Opportunity Center helps teams document, evaluate, and prioritize business improvement ideas. Whether automating tasks or improving compliance, this module gives business analysts a structured, data-driven way to recommend and justify change.

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2. Explore the Business Opportunity Module

2.1 User Interactions

Procedure

• Editors can create, edit, and delete opportunities.
• Viewers can explore opportunities and export data.
• Editors can also initiate ROI analysis and link to process models.

Result: You’re ready to navigate and interact with opportunities based on your role.

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2.2 Access Control

Procedure

• Admins control permissions by assigning users to groups.
• Ensure users have the appropriate license and folder access.
• Use the Admin Console to review access by workspace or module.

Result: Data security and governance are preserved while ensuring smooth collaboration.

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2. Create Opportunities: Quick vs. Detailed

2.1 Quick Action Modal

Procedure

1. Click New > Quick Opportunity.
2. Enter a title, priority, and owner.
3. Click Save when you're done entering all the basic information, or use the dropdown to select Save & Close.
   
   1. If you have multiple opportunities to add using the Quick Action modal, click Save & Add New to continue adding the rest without closing the window.

Result: The opportunity is created with minimal input and can be completed later.

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2.2 Detailed Opportunity Entry

Procedure

1. Open a saved opportunity and click on Edit.
2. Fill in:
   • Status
   • Type
   • Tags
   • Summary or description
   • Linked Process or Activity (Impacted Processes)
   • Add al financial information if you have it (ROI Analysis)
   • Opportunity scoring by adding the scoring on Strategic impact, Feasibility, and Financial & Operational Benefits to assess project potential and practicality. This will help you to
3. Click on Save or Save & Close.

Result: You’ve built a fully defined opportunity ready for scoring and ROI.

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3. Opportunity Overview & Customization

3.1 Filtering Options

Procedure

• Use filter bar to show:
  • All opportunities
  • Recently accessed
  • Favorites

Result: You narrow your view to only what’s relevant to your analysis.

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3.2 Sorting and Searching

Procedure

• Use the column headers to sort by:
  • Score
  • Owner
  • Date Modified
  • Total Benefits
  • Process Linked
• Use Global Search to locate keywords in descriptions or tags.

Result: You quickly find and sort through key initiatives.

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3.3 Exporting Options

Procedure

• Click on Excel or CSV.
• Business Compass will export the Table with the columns that you have visible.

Result: You generate reports to share progress and pipeline externally.

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4. Prioritizing Opportunities

4.1 Column Visibility Customization

Procedure

• Click on Column Visibility in the opportunity table.
• Show/hide columns like Tags, Systems, Linked Process, or Score.

Result: You tailor your Opportunity Overview Table to match team priorities.

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4.2 Sorting by Score

Procedure

• Click the Score column header.
• Top-ranked opportunities (highest average of Strategic Impact, Feasibility, Benefits) float to the top.

Result: Prioritized backlog appears instantly, enabling executive decisions.

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4.3 Marking Favorites

Procedure

• Click on the opportunity you want to add to favorites
• Click the ⭐ next to the opportunity name.
• Access from the Favorites tab in the filter bar.

Result: High-impact initiatives are always within reach.

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5. ROI Analysis for Business Opportunities

5.1 Inputs

Procedure

1. Open the opportunity’s ROI Tab.
2. Enter:
   • One-time implementation cost
   • Annual or recurring savings
   • Time horizon (e.g., 36 months)
   • Risk factor (Low, Medium, High)

5.2 Financial Calculations

• System calculates:
  • Net Present Value (NPV)
  • Payback Period
  • Internal Rate of Return (IRR)
  • ROI (%)

5.3 Visual Tools

• Review:
  • Break-even chart
  • Monthly cash flow chart
  • Cumulative savings curve

Result: You validate improvement ideas with quantifiable returns.

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6. Opportunity Scoring

6.1 Feasibility Analysis

Score 1–5 for:

• Risk Level
• Implementation Complexity
• Stakeholder Support
• Plan Clarity
• Resource Availability

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6.2 Benefits Analysis

Score 1–5 for:

• Time to Results
• Cost Savings
• Efficiency Gains
• ROI Potential
• Workforce Optimization

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6.3 Strategic Impact

Score 1–5 for:

• Alignment with Company Goals
• Competitive Advantage
• Customer Satisfaction
• Long-Term Value
• Business Need Fit

Result: Composite score is calculated (average of all three categories).

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6.4 Using Opportunity Scores to Make Decisions

Procedure

• Sort by Score in the Opportunity Table.
• Apply filters for status or department.
• Use in team reviews to determine which projects to approve, delay, or reject.

Result: Clear, consistent prioritization based on data—not bias.

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7. Editing & Monitoring Opportunities

7.1 Modifying Opportunities

• Editors can update fields anytime
• Description, tags, metadata, and scores can be adjusted

7.2 Deleting Opportunities

• Click on the Delete icon of the selected opportunity.
• Confirm deletion (action is irreversible)

7.3 Status Tracking

• Use Status field to reflect current lifecycle:
  • New
  • Review
  • Approval
  • In Progress
  • Monitoring
  • Closed

Result: You maintain control over opportunity progress and visibility.

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7. Link Opportunities to Processes

Procedure

• Go to the process you want to link the opportunity
• Open the Edit Mode
• From the process model:
  • Click an activity (e.g., "3-Way Match")
  • Choose Link Opportunity
  • Select from existing or create a new one

Result: Business improvement is directly tied to operations, enabling alignment and traceability.

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